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Juvenile Probation Supervision
Rhode Island Department of Children, Youth and Families
Division of Juvenile Correctional Services: Probation and Parole
Policy: 800.0005
Effective Date: August 25, 1997
Version: 1
 
A Family Court judge places a child on probation as the result of that child being charged with a criminal offense or a status offense.  Juvenile Probation and Parole Officers are responsible to supervise these youth and ensure compliance with conditions of probation.
 
Procedure
 
A.     When available, a Juvenile Probation and Parole Services Technician is physically present at Providence Family Court and reads and explains the conditions of probation with the youth and his/ her parent/guardian. Conditions of probation are then signed by the youth, parent/guardian and Probation Services Technician.
B.     If the Probation Services Technician is not available, the youth reports to the Providence Probation office located across from the Family Court building. 
1.     The secretary then completes an intake form.
2.     If the youth is in DCYF custody, a Juvenile Probation and Parole Officer will read and explain the conditions of probation.  Conditions of probation are then signed by the youth, parent/guardian and Juvenile Probation and Parole Officer.
3.     If the youth is not in DCYF custody, conditions of probation are explained and signed once the case is assigned.
C.     When available in the County Family Courts, (Newport County, Kent County, and Washington County), a Juvenile Probation and Parole Officer/Services Technician is present in the courtroom when a youth receives probation.
1.     Court hearings concerning juvenile criminal matters are heard one day per week. In the County courts the Juvenile Probation and Parole Officer/Services Technician obtains the probationer’s disposition from the Court clerk who is physically located in the courtroom.
2.     Copies of the disposition are made, and the originals are returned to the Court clerk.
3.     Conditions of probation are then read and explained to the youth and his/her guardian and signed by the youth, parent/guardian and Juvenile Probation and Parole Officer/Services Technician.
D.     Within a short time frame, after a case is adjudicated, a juvenile court clerk inputs a youth’s probationary disposition into a court computer.  A Probation Services Technician accesses the court’s computer for the client’s disposition and then obtains a hard copy of the disposition from the Family Court Clerk’s office.  Dispositions are forwarded to appropriate areas for assignment.
E.     Using RICHIST, the Juvenile Probation and Parole Supervisor/designee accesses the Intake Services Referral Window and completes a Person Search to determine whether or not the youth has had prior involvement with DCYF.
1.     If the youth is not known to the system, the Juvenile Probation and Parole Supervisor creates the youth as a Person.
2.     If the youth is known to the system, the Juvenile Probation and Parole Supervisor gains access to the youth’s existing records, and creates/links the person to a case. The youth’s disposition is entered on line by accessing the Court Activity Window.
3.     The case is then assigned to the Juvenile Probation and Parole Officer.  When the case is assigned to the appropriate Juvenile Probation and Parole Officer, he or she reviews the case on line.
4.     A first appointment letter is composed by utilizing the Meeting Window and is sent to the youth with the day, date, time and location of his or her initial appointment.  The Juvenile Probation and Parole Officer ensures that a hard copy case file is set up for all documents that are not on line.
5.     There are minimum monthly contact standards specified for each level of supervision and out-of-home placements.  These standards define the concept of “differential supervision”, and are the mechanism for focusing staff time and energy on the highest risk/need cases.  The standards for each type of case are specified on the following page in Table A.
 
Table A: Supervision Contact Levels
MONTHLY FREQUENCY OF CONTACT
Supervision Level     Youth               Parent               Facility/Agency
*Minimum of 1 F/F (Face to Face) contact by parole officer prior to release; not a monthly standard
** By Juvenile Probation and Parole Officer
 
F.     If the client and his/her parent/guardian keep the appointment for the initial meeting, conditions of probation are explained to the youth and his/her parent/guardian, then signed with copies provided to the youth and his/her parent, legal guardian or placement staff, if applicable.  Any other documentation concerning special conditions of probation is signed as well, and information is gathered for a youth and family assessment. Contacts (telephone, office visits, home visits) concerning the case are documented utilizing Case Activity Notes in RICHIST.
G.     If the client and his/her parent(s) or guardian fail to keep the initial appointment, the information is documented and a second appointment letter is generated after acquiring the youth’s correct address. The correct address will then be updated by accessing the Person Management Window, Address Tab.
H.     In most cases of periods of probation of six months or more, the Juvenile Probation and Parole Officer develops a Youth and Family Assessment.
1.     All youth entering community supervision will undergo an assessment process.  During the assessment phase, cases will be treated, for classification and workload purposes, as “assessment cases”.  Depending on the type of case, the assessment phase will last for either 30 days or 60 days. Table B on the following page shows the duration of the assessment phase for various types of cases.
2.     The Juvenile Probation and Parole Officer also completes a Risk and Needs Assessment on line by accessing the Risk and Needs Assessment Window. This process is to be completed within standard duration for the case type when the case is assigned. A Service Plan is also completed within sixty days of the case assignment, and it is completed by accessing the Assessments and Studies Window.  The specific activities and forms used in the assessment process will vary somewhat by the type of case involved. Table C on the following page summarizes the assessment activities and forms required for each type of case.
3.     Risk and Needs Assessments are completed every ninety days following the initial assessment.
4.     In the event that a youth is charged with a new felony offense or a violation of probation prior to the next scheduled reassessment, the Juvenile Probation and Parole Officer will immediately reassess and reclassify the case.  As a result, the level of supervision may be increased, requiring a greater degree of accountability on the part of the youth.
 
Table B: Duration of Assessment
Table C: Assessment Activities    
 
 
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